First day, first week and first ninety days

Onboarding Checklist

Assign an owner to every line before the new employee arrives. Most early resignations trace back to items on this list being missed rather than to the person being wrong for the job.

Before the start date

Task	Owner	Due	Done
Signed contract returned and filed
Job description issued with the contract
Referee checks completed and recorded
Payroll, PAYE and NSSF registration initiated
Bank details and next of kin collected
Workstation, tools and protective equipment ready
Email, system access and phone extension created
Team informed of start date and role
First week schedule prepared and shared

First day

Task	Owner	Due	Done
Welcome and introduction to the immediate team
Tour of premises, exits, washrooms and first aid point
HR manual issued and key policies walked through
Hours, breaks, leave and reporting lines explained
Occupational safety briefing completed
Supervisor sets expectations for the first week

First week

Task	Owner	Due	Done
Role, duties and outputs discussed against the job description
Probation period, review dates and criteria confirmed in writing
Introduction to internal clients and key contacts
Systems and tools training scheduled
First supervision meeting held and noted

First thirty days

Task	Owner	Due	Done
Objectives for the probation period agreed and recorded
Any training gaps identified and booked
Thirty day check-in held; concerns raised early
Payroll confirmed correct on the first payslip

First ninety days and confirmation

Task	Owner	Due	Done
Mid-probation review documented
Performance assessed against the agreed criteria
Confirmation, extension or termination decided and issued in writing before the probation period lapses
Personnel file complete and closed for onboarding

Onboarding Checklist · JASAME HR Consulting Ltd [email protected] · https://jasamehrcl.com/